Minimum booth size is 100 square feet and all second-story space is $7 per square foot.
June 14, 2024 - Priority point deadline. Must submit and make 50% deposit to receive early bird pricing
Early Bird: Before June 14
100 sqft to 599 sqft - $33.50 per square foot
600 sqft to 999 sqft - $31.50 per square foot
1,000 sqft and above - $30.00 per square foot
Advanced: June 15 - Nov 30
100 sqft to 599 sqft - $34.50 per square foot
600 sqft to 999 sqft - $33.50 per square foot
1,000 sqft and above - $31.00 per square foot
Standard: Dec 1 - CTS
100 sqft to 599 sqft - $35.50 per square foot
600 sqft to 999 sqft - $34.50 per square foot
1,000 sqft and above - $32.00 per square foot
Corner fee structure
Linear booth - no corner fee
Corner linear (1 corner - $250)
Split island (2 corners - $500)
Island (4 corners - $1,000)
Premium Booth Packages
Premium 10 x 10 - $4,500
(2) Lead Retrieval App downloads per booth
Logo & company name on Website Directory
Logo & company name on Mobile App Directory
4 Exhibitor badges per booth
Rotating logo on digital screens in lobby - (4) Screens with (16) rotating Premium Booth exhibitor logos per digital sign
Post event list of attendees (name, facility name, title and facility address (no e-mail or phone number)
Premium 10 x 20 - $9,000
(4) Lead Retrieval App downloads per booth
Logo & company name on Website Directory
Logo & company name on Mobile App Directory
5 Exhibitor badges per booth
Rotating logo on digital screens in lobby - (4) Screens with (16) rotating Premium Booth exhibitor logos per digital sign
Post event list of attendees (name, facility name, title and facility address (no e-mail or phone number)
Premium 20 x 20 - $18,000
(6) Lead Retrieval App downloads per booth
Logo & company name on Website Directory
Logo & company name on Mobile App Directory
6 Exhibitor badges per booth
Rotating logo on digital screens in lobby - (4) Screens with (16) rotating Premium Booth exhibitor logos per digital sign
Post event list of attendees (name, facility name, title and facility address (no e-mail or phone number)
Exhibitor Suites
Save valuable time with this turn-key opportunity. Available to all exhibitors. A separate booth is not required.
Exhibitor Suite - 10’ x 10’
Soundproof Exhibitor Suite - (Approximately 10' x 13')
EXHIBIT SPACE – BOOTH PAYMENT AND CANCELLATION POLICIES
Trade show management will accept payments by Visa, MasterCard, American Express, check, cash or
money order.
Upon execution of an Application, Exhibitor agrees to immediately pay a deposit of 50% of the total cost of the booth space. The balance of the booth space is to be paid no later than Oct. 25, 2024. For Applications submitted after Oct. 25, 2024, no booth space allocations/assignments will be made, nor will an Application be processed, until full payment for the booth is received by GCSAA.
If Exhibitor fails to make timely booth space payment(s) or has a past due indebtedness to GCSAA of more than 30 days prior to the first day of move-in at the Show, Show Management may cancel the booth Application and shall have all the rights set out, in the next section below, as if an Exhibitor had cancelled after Oct. 25, 2024. GCSAA also reserves the right to offset any past due indebtedness of more than 30 days with payments received under a booth Application. In the event Exhibitor fails to submit payment for past due indebtedness of more than 30 days and its proportional payment due related to the booth space Application, Show Management reserves the right to prohibit Exhibitor from participating in the Show.
Booth space will be considered cancelled by Exhibitor upon the date when written notice of cancellation is received by Show Management. Cancellation requests MUST be in writing and can be emailed to accountrep@gcsaa.org. Refunds for cancelled or downsized space will be given as follows:
a. If booth space is cancelled on or before Oct. 25, 2024, Show Management will retain or collect 50% of the total booth cost.
b. If booth space is cancelled after Oct. 25, 2024, Show Management will retain or collect 100% of the total booth cost.
c. If the Exhibitor on a main aisle downsizes by more than 50% of their original booth request on the exhibit space Application, they will be required to move to a new booth location.
d. Exhibitors who request a reduction in the amount of booth space reserved will be assessed a downsizing fee if the Exhibitor has already been confirmed to a booth space and has been sent a confirmation letter for the original booth space. Downsizing penalties are 50% of the difference between the original booth amount and downsized booth amount. Any refund due will be processed once downsizing penalties have been assessed and paid. Downsizing fees are non-transferrable.
Downsizing requests MUST be in writing and can be emailed to accountrep@gcsaa.org.
e. For clarity, downsizing fees will be assessed as follows:
1. Downsizing notifications received by Show Management after Application is submitted, but no confirmed booth space; no downsizing fees assessed.
2. Downsizing notifications received by Show Management after confirming a booth placement and having received a confirmation letter from Show Management; Exhibitors shall pay 50% of the difference between the cost of the two booth spaces reserved/released exhibit space fees.
Read more about our cancelation policy in our terms and conditions below.
Click to view full 2025 GCSAA Conference and Trade Show terms and conditions »
IAEE Guidelines
All exhibits must conform to the International Association of Expositions and Events (IAEE) display guidelines adopted by show management. Partitions separating neighboring exhibits must remain intact.
Click to view IAEE display guidelines »